Transformation - Officer Profile Initiative FAQ

The Commissioned Corps Transformation Team, with the support of the Office of the Surgeon General, released the new Officer Profile Database (OP) on March 17, 2009. This new database is now available on the Commissioned Corps Management Information System (MIS) website (https://dcp.psc.gov/cclogin/ccmislogin.aspx) for Corps officers to enter and update their personnel records.

What is the Officer Profile Initiative?
The OP is a collection tool containing records of officers’ accomplishments, knowledge, and capabilities. Officer profile information will become part of the Direct Access human resources information system when Direct Access is launched in the near future. All information stored in the OP Database will be encrypted, restricted to authorized users, and comply with federal and departmental security and privacy requirements.

How will the Officer Profile Benefit the Commissioned Corps and me?
TThe OP will enable officers to better manage their careers by showcasing all of their training and talents/skills, while facilitating force management within the Corps to meet both HHS response and public health needs by assessing aggregate officer skill sets.

When merged with Direct Access, the OP will allow officers to:

Showcase individual accomplishments, skills, knowledge, and competencies
Search for jobs and the skills needed for positions that might be of interest based upon personal and career preferences
Obtain guidance on potential training and career development opportunities

The information that is submitted to the database will allow the Corps to:

Identify officers for special assignments and deployment opportunities
Allow hiring officials to identify the right officer for a position at the right time
Eventually capture the specialized skill sets (such as project management, program management, residencies, licensures and certifications) that each officer earned after call to active duty in a comprehensive library
Identify needed skill sets for future preparedness and public health needs
Address unmet public health needs through improved force management such as training and career development

How will the OP be implemented?
The OP will be implemented in phases. Currently, we are launching Phase One, which consists of officers registering and submitting basic information regarding degrees, registration, etc.

What information will be collected in Phase One?

The OP will collect the following documents (excluding those required for your commission):

Other degrees (excluding your commissionable degree)
Registrations, residencies, certifications or additional licensures (excluding the one(s) presently tracked to maintain your commission).

What if my Training, Licensures, Advanced Degrees and/or Certification are not listed?
In Phase One, the certifications that are on the lists were created by the categories as accomplishments that would be matched to category specific billets (e.g. nursing, dental psychologist billets, etc.). This element list is not the “end all and be all” of lists and it will grow as the OP collection system matures. Phase One is only collecting data elements that were developed by the categories with a focus solely on categorical specific billets. If you are not able to register your certification, licensure, or advanced degree – please note that it will be collected in the next phases.

What if the same documents are in my eOPF?
Items entered into the eOPF are of little use to the OP. Items stored in eOPF are viewed as “picture” files and can not easily be used in data searches making it virtually impossible to use in a matching system. Additionally, the Corps has no way to validate the source of those documents, so not all the information can be considered source verified, which is a requirement of the data that is currently being collected in Phase One. These reasons, among others, are the drivers behind implementing this new tool.

How do I Register My Documents?

Click on https://dcp.psc.gov/cclogin/ccmislogin.aspx or go to the DCP website and log on to the CCMIS.
After you log on to the CCMIS, click on “Officer Profiles” on the left hand side of the page under the Activity menu.
Once you enter the Officer Profiles page, you can register two basic types of documents: Training and/or Licensure/Certification. Click the “Add” button under the appropriate document type to register a document that will be submitted to your profile.
Complete all the information requested then click on the “Submit” button.
Your information will appear on the screen under the appropriate document type.
You may continue to add documents, delete any record of the documents you have submitted, or log out of the system.
Remember to request the awarding body of the document(s) you have registered to submit the document(s) directly to the following address in order for the them to be validated as part of your profile:

The only acceptable verification of these accomplishments is for the Corps to receive notification of your achievement DIRECTLY from the awarding body or in an unopened official envelope from the awarding body forwarded by the officer.

Are electronic copies sent to the OP System valid?
Electronic copies, if sent by the users, will not be considered valid. Phase One collection system is structured so that the validation of the accomplishment is based solely on the source which awards it. Electronic information is acceptable if the data is sent from official sites; such as .gov or .mil. The data collected in this phase must be validated, as it will be used to match officers to opportunities and the Corps must guarantee that the data it presents is accurate.

What if I make a mistake while entering my information into the OP?
The OP, unfortunately, does not change any officer entered information. Nor does the system allow for the officer to have the ability to correct a single data element, once chosen but does have a delete entry capability. The only way to correct an invalid entry is to delete it completely and re-enter all elements. Hopefully, we can correct this feature in the next phases.

Will I be reimbursed for charges? Unfortunately, there are no current funds available for reimbursement. The Corps recognizes this process puts an onus on each individual officer, yet the ability to absorb the cumulative cost of this endeavor for over 6,000 officers is something the Corps is not presently able to do

Who do I contact if I have additional questions?
Contact the help desk at cchelpdesk@psc.gov for questions concerning your ability to log on to the secure portion of the web site (i.e., user id, passwords). If you have any remaining or additional questions, please do not hesitate to e-mail ops@hhs.gov for more information.

NOW is the time for you to take charge of your career with the help of the Officer Profile Database.